Online Booking

Step 1: Call us or Contact Us via email to check availability

Step 2: Please buy Trip Insurance

We strongly recommend the purchase of travel insurance when you book your climb. It is expensive to travel to Africa and climb Kilimanjaro; should something happen and you cannot make to Africa due to injury or illness it is best to be protected .

Consider the following and contact us if you need recommendations.

Delayed baggage is a very common problem especially if you have 2 or more connecting flights. Our insurance partners will reimburse you for the purchase of additional clothing if your baggage is delayed for 24 hours or more! And they will track your luggage - saving you hours of frustrating phone calls. This is a HUGE benefit and we STRONGLY recommend you purchase insurance with us. If you elect to NOT buy insurance, then please understand that you are responsible for baggage tracing and additional out-of-pocket expenses - we simply cannot help you with this in Arusha!  

Missed flight connections can be disastrous!  In the USA, most hotel rooms can be canceled until 4pm on the day of arrival! Not so with safari lodges!  Lodges and camps have 60-day cancellation penalties - if you cancel for whatever reason within 60 days of arrival you will lose 100% of your payment. There are no exceptions! If you are booked at a safari lodge and miss your international flight to arrive a day late, you will NOT GET A REFUND! Please consider buying trip insurance to cover your losses.

Our insurance partners are two of the very best in our industry and we highly recommend you purchase your insurance from them. Be VERY careful when buying insurance elsewhere - most do not have 24-hour emergency contacts, most will not cover you in countries under State Department warnings and most will outsource their  insurance coverage to other providers (adding layers of complexity in emergencies).

Please click on the image below to purchase insurance. It is an automated and simple process!

Step 3: Pay the Trip Deposit

Complete the booking form below and charge the initial $500 deposit to either:

a) PayPal (an eBay company) where you can use Visa, MasterCard, American Express, or an e-check. As a result, we never see or store your credit card information.

b) Visa, MasterCard, American Express over the phone @ +1 703 3493215. 

Please complete one  booking form per family, or one for each individual when friends climb together.

Upon receiving your deposit we will send you an email confirmation, trip itinerary,  receipt and a download link to important preparation documents including clothing and equipment lists, medical information, and general information needed to prepare for your trip as well as required registration forms. We will send a final invoice prior to the trip balance due date. Trip balances are due in full 65 days prior to trip commencement. Prior to your trip departure, we will email you a pre-departure booklet with arrival instructions, day-by-day activities, lodging/park details and general trip information such as tipping, charging electronic devices and more.


Payment Schedule
At time of reservation.......................$500 per person
65 days prior to departure..................Balance

Prices are quoted in US dollars and all payments must be made in US dollars.

Equipment Rental
Once booked, you can rent climbing equipment such as sleeping bags, poles and headlamps!

Limitation of Liability
These paragraphs define our responsibility with respect to all our trips. PLEASE READ IT CAREFULLY.

Payment of your deposit represents your acceptance of the following terms and conditions:

I acknowledge that I have voluntarily applied to participate in the trip designated on this application. I am voluntarily participating in the tour or expedition with knowledge that travel to the foreign countries and/or remote areas visited by this trip involves numerous risks and dangers including, but not limited to: the forces of nature; civil unrest; terrorism; roads, trails, hotels, vehicles, boats, or other means of conveyance that are not operated or maintained to standards common in my home Country; high altitude; accident or illness without access to means of rapid evacuation or availability of medical supplies; the adequacy of medical attention once provided; physical exertion for which I am not prepared; consumption of alcoholic beverages; or negligence (but not willful or fraudulent conduct) on the part of Ferris & Schoeman, LLC, or others. I acknowledge that the enjoyment and excitement of adventure travel is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, being a reason for my voluntary participation.
 
I HEREBY AGREE TO BE RESPONSIBLE FOR MY OWN WELFARE, AND ACCEPT ANY AND ALL RISKS OF DELAY, UNANTICIPATED EVENTS, ILLNESS, INJURY, EMOTIONAL TRAUMA OR DEATH AND VERIFY THIS STATEMENT BY MY SUBMISSION OF THE ABOVE APPLICATION.
 
I acknowledge that the costs of all Ferris & Schoeman trips are based upon Participants executing this Release of Liability and Assumption of All Risks. Therefore, as lawful consideration for being permitted to participate on such trip(s), I hereby RELEASE AND DISCHARGE Ferris & Schoeman, LLC AND ITS AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY ARISING FROM MY PARTICIPATION IN THE TOUR OR EXPEDITION. I agree this release shall be legally binding upon myself, all minors under the age of 21 traveling with me, my heirs, successors, assigns, and legal representatives; it being my intention to fully assume all the risk of travel and to release Ferris & Schoeman, LLC from any and all liabilities to the maximum extent permitted by law.
 
I understand that all applications are subject to acceptance by Ferris & Schoeman and upon acceptance shall be deemed to have been entered into and to be performed in Fairfax, Virginia. In the unlikely event a legal dispute should arise involving any subject matter whatsoever, I agree that the following conditions will apply: (a) the dispute shall be settled by binding arbitration through the American Arbitration Association in Fairfax, Virginia; (b) the dispute will be governed by Virginia law; and (c) the maximum amount of recovery to which I will be entitled under any and all circumstances will be the land cost of my trip with Ferris & Schoeman.
 
I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect.
 

Cancellations and Refunds
If it becomes necessary for you to cancel your trip, the following fees will apply computed as of the date of receipt of written cancellation notice.

Cancellation Fee Schedule
60 days or more prior to departure......tour deposits will be forfeited
59 days or less.................................100% of tour costs


Rates are based on group participation and no partial refunds will be given for unused trip arrangements for any reason whatsoever.  We highly recommend that all clients purchase trip cancellation insurance.

Ferris & Schoeman, LLC reserves the right to cancel any trip prior to departure for any reason whatsoever. The refund of all land payments received shall release Ferris & Schoeman, LLC from any further liability.

Ferris & Schoeman, LLC must normally make substantial payments to its suppliers (hotels, transportation companies, etc.) far in advance of the scheduled embarkation date. If a trip is canceled due to force majeure (acts of God, war, labor strikes, earthquake, flooding, etc.), Ferris & Schoeman, LLC will promptly refund the portion of the trip cost not already advanced to suppliers and use its best efforts to recover and refund the balance as promptly as possible. However, Ferris & Schoeman, LLC does not guarantee recovery of any or all of the advance payments made, and our use of best efforts to recover these payments will not include the institution of any legal proceedings in foreign jurisdictions.

Ferris & Schoeman, LLC is not responsible for expenses incurred by trip members in preparing for a canceled trip (e.g., nonrefundable advance purchase air tickets, visa fees, inoculations, equipment, etc.) or for any additional arrangements should the trip member have embarked prior to the scheduled departure date.

Transfers
You may transfer to another trip without penalty by notifying us of your wish to transfer 91 days or more prior to departure. After that time you are subject to the cancellation fees outlined above.

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